Privacy Policy

Benefit Strategy Partners LLC

Effective Date: January 1, 2025 | Last Updated: February 2026

Benefit Strategy Partners LLC ("BSP," "we," "our," or "us") is committed to protecting the privacy and personal data of our clients, their employees, and visitors to our website. This Privacy Policy explains how we collect, use, disclose, and safeguard personal information in connection with our employee benefits brokerage and advisory services, as well as data collected through our website at benefitstrategypartners.com (the "Site").

This Privacy Policy applies to information we collect through the Site, through electronic communications between you and BSP, and through other means related to the services we provide. It also applies to information about current and former employees, dependents, and other eligible plan participants for whom we provide services.

This Privacy Policy does not apply to information collected by third parties, including through any website, application, or platform operated by a third party that may link to or be accessible from our Site. BSP is not responsible for how your personal information is handled by third-party websites, and we encourage you to review their privacy policies.

By accessing or using our Site or Services, you agree to this Privacy Policy. You may withdraw your consent at any time by contacting us.

1. Scope and Purpose

This Privacy Policy applies to personal information collected through our services provided to client organizations, information collected via BSP-operated websites, and any related communications. We act as a service provider to our clients and process personal data in accordance with our contractual obligations and applicable data privacy laws.

2. Information We Collect

Client Employee Data (Collected Through Services)

Identifying details: name, address, email address, phone number
Employment data: job title, employer, work location, hire date
Benefits-related data: plan enrollments, dependents, coverage selections
Health data: limited information as needed for eligibility or coverage determinations
Government identifiers: Social Security Number, employee ID
Financial data: premium amounts, contribution levels

Website Usage Data

IP address and general location data
Browser type, version, and language
Pages visited and time spent on pages
Device type and operating system
Referring URL and search terms

Cookies and Similar Technologies

We use cookies and similar tracking technologies to improve Site functionality and performance, analyze website traffic and usage patterns, and enhance user experience. You can modify your browser settings to disable cookies; however, some Site features may not function properly without them.

3. How We Use Your Information

We use the personal information we collect for the following purposes:

Delivering employee benefits brokerage, consulting, and advisory services
Facilitating benefits enrollment, communication, and administration
Assisting with compliance and regulatory reporting
Administering, maintaining, and improving our Site
Providing you with information, products, or services you request from us
Notifying you about changes to our Site, services, or this Privacy Policy
Fulfilling any purpose for which you provide information
Carrying out our contractual obligations and enforcing our rights
Internal business purposes, including analysis and service improvement
Any other purpose with your consent

4. How We Disclose Your Information

We may disclose personal information in the following circumstances:

To insurance carriers, third-party administrators (TPAs), and other vendors necessary to deliver benefits services
To payroll, HR, and benefits administration platforms used by your employer
To service providers that support our business operations, including website hosting, email delivery, and auditing
To medical care institutions or professionals to verify coverage, confirm benefits, or conduct audits
To regulatory or government agencies as required by law
To legal, compliance, and IT service providers
To an insurance carrier, agent, or credit reporting agency to detect, prevent, or investigate fraud, misrepresentation, or criminal activity
To comply with any court order, law, legal process, or government request
To enforce our Terms & Conditions and other agreements
If we believe disclosure is necessary to protect the rights, property, or safety of BSP, our affiliates, customers, or service providers
To a buyer or successor in the event of a merger, acquisition, restructuring, dissolution, or other sale or transfer of BSP's assets
For any other purpose with your consent

We do not sell personal information.

5. Data Security

BSP uses reasonable administrative, technical, and physical safeguards to protect personal information against loss, misuse, and unauthorized access, alteration, or disclosure. These safeguards meet or exceed applicable federal and state standards and include:

Encryption of sensitive data in transit and at rest
Secure transmission methods for data exchange
Role-based access controls
Regular security audits and vulnerability assessments

While we take commercially reasonable measures to protect your information, no method of electronic transmission or storage is completely secure. Any transmission of personal information is at your own risk.

6. Data Retention

We retain personal information only as long as necessary to fulfill the purposes described in this Privacy Policy, including for service delivery, compliance with legal or regulatory requirements, resolution of disputes, and enforcement of contractual obligations. When personal information is no longer needed, we securely delete or anonymize it.

7. Children's Privacy

Our Site is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If we learn that we have collected personal information from a child under 13 without verified parental consent, we will promptly delete that information. If you believe we may have information about a child under 13, please contact us immediately.

8. Your Rights

Depending on your state of residence, you may have the right to:

Access or request a copy of the personal data we hold about you
Correct inaccurate or incomplete personal data
Request deletion of your personal data (subject to legal limitations)
Opt out of certain uses of your data, including promotional communications from BSP

To exercise your rights, please direct your request first to your employer. BSP will assist as necessary under applicable law. You may also contact our Privacy Officer directly using the information below.

9. International Data Transfers

BSP is a United States-based company with its principal place of business at 100 Cummings Center, Suite 441-P, Beverly, MA 01915. Our Site is managed and operated on servers within the United States. If you reside outside the United States, including within the European Economic Area (EEA), please be aware that any personal data you provide to us will be transferred to and processed in the United States. By using our Site or Services, you consent to such transfer and processing.

10. Legal Compliance

BSP complies with applicable federal and state privacy laws, including:

Health Insurance Portability and Accountability Act (HIPAA)
California Consumer Privacy Act / California Privacy Rights Act (CCPA/CPRA)
New York SHIELD Act
Other applicable state and federal data privacy regulations

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make changes, we will update the "Last Updated" date at the top of this page. We encourage you to review this Privacy Policy periodically.

12. Contact Information

If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact:

Privacy Officer Benefit Strategy Partners LLC 100 Cummings Center, Suite 441-P Beverly, MA 01915 (781) 832-5086